Whether you run a for-profit conference center / venue or have a facility where you schedule many internal conferences or meetings, Planning Pod's conference room scheduling software has you covered. From at-a-glance calendars and schedules to asset/rental managers, invoicing and much more, you can manage and track every conference booking as well as other aspects of your business in one convenient place with our 30+ easy-to-use event management software tools.
Never again double-book your conference rooms or be uncertain of which client was booked when and in what space. With our conference room schedule display calendar, you and your staff can easily enter and track which clients or parties have booked / reserved which rooms and which spaces are on temporary hold. Because you can have unlimited internal users on your account, you can invite co-workers, contractors and even vendors or clients into your account and give them limited access to the calendar and other areas, if necessary. And because our conference room booking system is online, you can log into your account and view your bookings anywhere, anytime.
If you run a conference facility or conference center and rent out your spaces, Planning Pod's conference room booking software tools let you run the business end of things. Create proposal templates that you can use over and over again to create professional proposals on-the-fly. Collect electronic signatures from your clients with online legal contracts and e-signature tools. And then prepare detailed invoices for your clients that you can email to them directly. We even offer merchant account services so you can collect credit card payments from your clients via our conference room booking software.
Planning Pod's conference room scheduling software includes tools for tracking all your inventory - including chairs, tables, linens, stages / podiums, A/V equipment, lighting, flatware/silverware and much more. You can enter in inventory items, attach per-item rental costs and add other details. Then you can allocate rentals and resources to your clients' meetings and events and pull rentals into invoices, if needed. With our conference booking software, you will always know where you stand regarding your resources and ensure you have enough rentals on hand to fulfill all your booked conferences.
Planning Pod goes beyond conference room booking software to give you a full suite of event management software tools, including tools for managing floorplans, attendee lists, budgets, schedules / itineraries, notes, tasks, staff calendars and much more. Yes, you can use our system for an at-a-glance conference room schedule display, but you can also plan entire events or share tools with your contractors or clients (as a value add) so they can manage their events. We offer a 30-day free trial for our online conference scheduling software program, so try Planning Pod today and discover why more conference centers / venues rely on our platform.