Guest Lists. Simplified.

Track your guest details on-the-go with our mobile-responsive guest list app. Mange RSVPs and registrations. Check in guests at the door. And much more.

With Planning Pod, you can do everything from collecting guest registrations/RSVPs to checking in guests.

Collect and manage all your guest information in one convenient place with our guest management app

Say "goodbye" to spreadsheets and stand-alone check-in apps. Planning Pod offers dozens of Web-based tools for managing every event detail, including all your guest list details, RSVPs and at-the-door check-ins. Our tools are mobile-responsive so you can use them on any device as well as for any kind of event, including:
Wedding - Party - Celebration - Banquet - Fundraiser - Gala - Festival
Meeting - Conference - Class - Course - Workshop - Retreat - Tournament - Competition

Try our guest list app FREE for 30 days!

Guest Check In App

Quickly check in every guest at the door to manage your event attendance

Never again use pen-and-paper or spreadsheets to check in your guests ... our guest list check in app automates the whole process for you. You can scroll or search for your guests or scan them in via a QR code (which integrates with our event registration system). Plus it works with any device - computers, tablets and smartphones.

In addition, you can have multiple entry points for your event with attendants using multiple devices, and the guest sign in app refreshes every few seconds so everyone is on the same page. There's even a self check in option so you can have your guests check themselves in at the door as well as on-screen graphics to show you total current attendance.

Guest List Management

Track every guest detail with our guest list tracking tool

Our Web-based guest manager app puts all your attendee details at your fingertips. You can upload your guests from a file or another application, or you can use our event registration tools to collect attendee registrations and RSVPs online. You can create meal choice options and custom fields for compiling additional information for each attendee. And our event attendee app gives you up-to-the-minute headcounts and the ability to manually track and edit RSVP status.

When you need to download your list, we have made it easy to grab PDF or .csv files of your guest lists as well as print out formatted name badges onto Avery stock. Our event guest list app also works alongside our floorplan / room layout tool so you can create assgined seating charts for your guests.

Guest Registration & RSVP

Create registration forms and event webistes for your attendees

In addition to our guest check in app and guest list application, we offer tools for building event registration forms and event websites where your attendees can sign up for your events on any device. You can collect guest details and even payments through these event RSVP apps, and all information is collected inside the guest list manager.

Once each attendee has registered and RSVP'd, you can view all their details in the guest list app and manually edit their information if anything changes.

Complete Event Management

More than two dozen tools for tracking every event detail

With Planning Pod you can manage your guests and so much more. For starters, you can create to-scale layouts of your rooms and spaces and place guests at seats for a detailed seating charts. Our productivity tools let you manage event tasks, calendars, itineraries/schedules, files, checklists, worksheets, budgets, vendors, staff and volunteers. And our 38 pre-built templates will save you time in setting up each event and getting started.

As mentioned in

What's inside our attendee management and guest check in software

People prefer our Web-based tools because they are so easy to use and are flexible enough to plan virtually any kind of event - from meetings, conferences and fundraisers to social events like weddings, parties and galas. Here are just a few of the features that keep people coming back to Planning Pod to plan their events.

Features include:

Guest List App

Collect and track all guest details and counts online in one convenient place. Convenient PDF and .csv downloads plus name badges. Mobile-responsive.

Online RSVP & Registration

Collect RSVP responses and event registrations online plus attendee details. Collect credit card payments for paid events and manage payment details.

Guest Check-In App

Use our guest list check-in app to efficiently check in attendees at th door. Accept new registrations and payments on site. Self check-in option included.

Event Websites

Create a custom site for every event and collect RSVPs/registrations via the site. Add text, images, videos, schedules, maps, social media buttons, more.

Mobile Responsive

All our tools - including the attendee list manager - are mobile-responsive and work with any device, including iPhones, iPads, Android and Windows devices.

Layouts & Seating Charts

Build to-scale, fully customizable event layouts (tables, chairs, stages, etc.) and assigned seating charts that integrate with your attendee list.

Itineraries & Schedules

Build a schedule/timeline for your event and assign items to event organizers, volunteers and vendors. Pre-built schedule/timeline templates included.

Tasks & Checklists

Create and assign tasks to event organizers, clients and volunteers and set due dates. Build handy checklists. Includes pre-built task list templates.


Build templates that you can import into events and use over and over again. Includes task lists, worksheets, checklists, budgets, schedules, more.


Color-coded calendars for managing all your event-related tasks, appointments and meetings. Sync with other e-calendars like Google and Outlook.


Build detailed event budgets with itemized line items and categories. Track payments and payment due dates. Pre-built budget templates included.


Collect and manage details for rentals, catering, venues, A/V, decor, volunteers, more. 18 pre-built worksheet templates included.

Start FREE Trial

People interested in our guest list applications have also been interested in...

Event Registration & RSVP

Collect registrations, RSVPs and payments from your attendees via event websites and online registration forms. Mobile-responsive.

Learn More

Event Websites

Create dynamic, colorful modular websites for your events with images, galleries, videos, schedules, social media integration and more.

Learn More

Event Layouts

Build accurate, detailed event layouts and seating arrangements and download to colorful PDFs you can print out.

Learn More

Hear why more planners prefer our guest check-in tools and attendee management apps

"Their event registration, guest management and website builder tools are great for managing attendees and promoting events"

Tal Orion

Tal Orion Event Management

"If you plan events and manage attendees, once you try Planning Pod you will wonder how you ever worked without it."

Debbie Shulman

Knoxville Families Magazine

"We absolutely love Planning Pod! The website templates allow you to create an event site you can use to track RSVPs and much more."

Miesha Hunter

La Soiree Chic Events

About Us
Contact Us
Site Map
Contact Sales at 877-266-3885
Best-of-the-Blog E-Newsletter

Get insider tips and best practices sent to your inbox every week. How-to's and time-savers on everything from marketing event services to managing clients and your business.

Sign Up for FREE