Venue Management. Simplified.

Online venue management software that streamlines how you manage your events, people, places and business

Track your venue bookings, leads, calendars, event details and more in one convenient place.

Learn why hundreds of venues and event professionals prefer our online venue management and booking software

Still juggling lots of spreadsheets, documents, sticky notes and apps to manage your venue? Planning Pod gives you an all-in-one, affordable solution that keeps details from slipping through the cracks. With our more than two dozen event venue management sofware tools, you and your team can more easily manage bookings and prospects as well as calendars, tasks, floorplan layouts, proposals, invoices and thousands of other business-critical details.
Try our venue management system FREE for 30 days!

Venue Booking & Lead Tracking

Simplify how you take in leads and convert them to clients

Never again double-book an event or forget to follow up with a lead. Our CRM prospcting tool lets you input leads on-the-fly or collect them from your Website with our embeddable lead capture form. From there, you can put a hold on a date/time as well as spaces/rooms for a lead, assign followup tasks to your team and create proposals.

When a client is ready to sign on, just send them a proposal/contract from inside your account, collect their signature electronically and book the event. The color-coded calendar inside our venue booking system gives you a clear picture of all your booked events, leads and holds as well as a venue view so you can see what spaces and rooms are booked and when.

Collaboration & Convenience

Simplify how you and your team work and share information

Planning Pod is Web-based so you can invite your team members, contractors and even clients into your account to collaborate ... and you always control the information and areas they can access. Our event venue management website is fully responsive so you and your team can access our application on any computer and any device - including smartphones and tablets.

You can set up unlimited venues, spaces and rooms to track. And with productivity tools at your fingertips to manage tasks, files, worksheets, checklists, messages, notes and forms, you and your team have everything you need to stay on schedule and on the same page.

Event Management Made Easy

Create floorplan layouts, schedules/itineraries and more

Our application extends far beyond online venue booking sofware to provide tools for managing every aspect of your events. This includes an event floorplan and seating chart tool for creating to-scale, colorful layouts for all your room setups. You can even build reusable floorplan templates and create floorplan libraries for your rooms and spaces.

We also offer tools for building and managing timelines/schedules, budgets, and guest lists as well as an event website builder/RSVP collector for each event, which you can put to use yourself or share with clients as a value-add offering.

Business Tools for Venues

A better way to manage proposals, invoices, payments and more

Not only can you manage your bookings and event details with our online venue manager, but you can also manage many business processes. Create customized, colorful proposals with unlimited line items and photo galleries and collect client signoffs online. Build legal contracts and collect binding electronic signatures. Build and send out clean, professional invoices to your clients. And easily accept online credit card payments from your customers so you get paid faster.

You can also track the time your team members spend working on every event; share and store notes and messages regarding each event; and run downloadable .csv reports on events, leads, invoices, tasks and much more. All in one convenient application.

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What's inside our easy-to-use online venue and booking software

Hundreds of event professionals and a wide variety of event venues - including meeting, corporate, music and wedding venues as well as hotels and restaurants - use Planning Pod to book and manage their events, clients and business details. Here are just a few of the reasons why they rely on our Web-based venue software ... and why you can, too.

Features include:

Booking Calendars

Color-coded calendars for managing your events and spaces/rooms. Sync with other e-calendars like Google and Outlook.

Room/Space Library

Add one or multiple venues and each bookable space or room that you manage. Attach floorplan layouts to each space.

CRM / Lead Tracking

Track your prospects and your lead follow-up activities. Embed our lead capture form on your Website to quickly load prospects into your account.


Create customized proposals with unlimited line items and image galleries to show off your space. Collect e-signatures for approvals.


Quickly create professional invoices and email them to clients. Set up scheduled payments for installments.

Online Payment Processing

Easily collect online credit card payments from your clients. Fees starting at 2.9% + $0.30 per transaction. Immediate approval.

Space/Room Layouts

Build to-scale floorplan/table layouts for your rooms and setups. Create reusable templates. Add background image blueprints of your spaces.

Files & File Sharing

Upload and store event-related files. Also attach links to Google Docs and Dropbox files.

Task Manager

Create and assign tasks to team members and set due dates and email reminders. Build reusable task list templates.

Contracts & E-Signatures

Create contracts using your legal language and send them out to clients electronically to collect electronic signatures.

Time Tracking

Easily compile time entries for each team member for your events, including time worked, dates and descriptions.

Downloadable Reports

Run .csv reports for events, leads, invoices (including payments and open invoices), budgets, tasks and more.

Many types of venues use Planning Pod, including:

Hotels & Conference Centers

Reception Halls & Restaurants

Corporate Offices & Business Spaces

Schools & Universities

Studios & Coworking Spaces

Museums & Galleries

Venue managers and staff have been most intersted in these tools...

Online Calendar

View all your booked events, appointments, invoice due dates and more in one convenient Web-based calendar. Use "Venue View" to see all bookings by room/space.

Learn More


Create custom proposals with unlimited line items and image galleries. Build templates for proposals you use frequently.

Learn More

Invoices and Payments

Create and send out professional invoices. Automate the process by setting up scheduled payments. Easily collect online payments.

Learn More

Hear why more venue managers prefer Planning Pod's online venue management software

"Your amazing planning tools make life easier ... no more trading thousands of emails back and forth with different attachments and changes."

Lise Sanson

Lythwood Lodge

"When I started booking more and more events I researched a lot of software, and Planning Pod was the only one that was affordable AND met all my needs."

Fiorella Neira

Neira Event Productions and Rentals

"We are very happy with Planning Pod and would recommend them to other companies and event planners HANDS DOWN!!"

Derek Basista

Charity Events Group

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