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One platform to run your venue.
 

Venues that switch to Planning Pod grow their event bookings by 64%.

Everything your venue business needs, in one place

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Venue & Catering

Booking Calendar
Floor Plans
Banquet Event Orders
Food & Beverage
Tour Scheduling
Equipment Management
 
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Customer Management

Lead Capture Forms
Pipeline Automation
Proposals
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Contact Manager
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Business Operations

Contracts
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Integrated Payments
Invoices & Installments
Embedded Event Insurance
 
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Automation & Insights

Workflows & Triggers
Custom reporting
Dashboards
Reminders
 
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Event Management

Timelines
Registration & Ticketing
Attendee Management
Vendor Management
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Client Collaboration

Branded Client Portals
Central Inbox
Web Forms
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Team Productivity

Appointment Scheduling
Tasks
Checklists
File Sharing
Call Logging
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What changes when your venue runs on Planning Pod

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Book more events

Pipeline tools and lead-capture forms help our venues grow bookings by an average of 64% after switching.

Get hours of your week back

Templated proposals, contracts, BEOs, and triggered workflows replace the manual back-and-forth your team is doing today. Planning Pod users save an average of 62 hours per month.
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Replace the tool stack you outgrew

One login for your booking calendar, floor plans, BEOs, proposals, contracts, payments, and reporting. Replace disconnected tools in a single move.

Get paid faster, on autopilot

Integrated payments, invoices with installments, and automated reminders close the loop between “contract signed” and “deposit received” - no manual followups required.
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Make every client feel like a VIP

Branded client portals and collaboration tools give all clients, from couples and corporate, one clear place to track every detail.

Numbers from real venues, not marketing math

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230% revenue growth

for new customers in their first year

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64% booking growth

after switching to Planning Pod

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62 hours/month

of busywork saved

What our customers say

5.0 out of 5 stars
"I was tasked with onboarding this program for my company and I have a special place in my heart for all the support I received from the staff at Planning Pod to make our experience so easy. You made me look so good! This software has tremendously streamlined our process, and we are so grateful to have a responsive support team through Planning Pod."
 
 
Jes Robinson
Elliott Museum
Museum
5.0 out of 5 stars
"We recently joined Planning Pod to help with our event venue. We had several challenges that Planning Pod thankfully had the solutions to address. It has been the easiest and most supportive platform migration I have ever experienced; I am amazed at the customer service. I'm excited to started implementing Planning Pod!"
Anna Tucker
The Village Hall on the Common
Venue
5.0 out of 5 stars

"This is the first time in my career I can manage my event bookings, customers, sales, operations and projects in one system. And the price is so reasonable for everything you get. Planning Pod is the only system you should be running."

 

Dianne Kohler
Camrose Exhibition Center
Events/Exhibition Center
5.0 out of 5 stars
“Planning Pod has really become the lifeline of our business. It’s a one stop shop for everything that we do. I’ve eliminated at least two softwares just by implementing it … and the system saves each of my staff about 5 hours per week. With Planning Pod, I get a lead and I can respond within the day, usually within an hour. And it keeps the whole chain of communication with clients all in one place.”
Andrea Vallencourt
Clay Theater
Wedding/Event Venue
5.0 out of 5 stars
"Planning Pod has helped us double our volume from last year! We cater a lot of all-inclusive weddings, and I have all my BEOs, vendors, email communications and event details in one place so I don't have to scramble to find those details."
Shannon Robles
Cascadia Pizza
Restaurant/Catering
5.0 out of 5 stars
“The most important thing with software is keeping it simple, and Planning Pod does that. It is very user friendly, and everything is there - invoicing, proposals, contracts, floorplans, BEOs, you name it. It keeps a record of everything so I can quickly find how much someone has paid me or when an event is booked. And it's so convenient that leads come directly from our site into our account so I can quickly reach out to them.”
Olivia Keefe
Hotel Salem
Hotel/Catering
5.0 out of 5 stars
“Before Planning Pod, we were using a hodgepodge of emails, spreadsheets and software that was just eating up time, and that doesn't bring in revenue. But when I started with Planning Pod and realized what I could do with it, I wanted to know more. Now I’m loving it every day. And I have the ability to control and really customize the features and workflows to fit my needs. I feel like Planning Pod has really helped us in making sure that our process is streamlined throughout our team.”
Michelle Sanabria
Hidden Barn Venue
Event/Wedding Venue
5.0 out of 5 stars
"There isn’t a longer business relationship I have had in my career than my relationship with Planning Pod. I have been a customer since 2011, and Planning Pod is the CRM tool that covers all of the bases. It definitely helps me be a better event planner for my clients!"
Shaun Gray
Shaun Gray Events
Event/Wedding Planning
5.0 out of 5 stars
“I’ve been able to get back a full day a week because of Planning Pod. It does everything that I previously needed 15 different tools to accomplish. Being able to open one program and have everything there helps so much, and I can do it from anywhere, anytime. I love that me and my team can access many tools in one place - like calendars, contracts, payments and floor plan layouts - to stay on track.”
Laura Motes
Barber Motorsports Museum
Museum/Sporting Venue
5.0 out of 5 stars
"We opened a year ago, and since the very beginning, Planning Pod has been at the heart of how we operate. It helps us with every aspect of venue management. Calendars, lead pipelines, client communication, floorplan design, and online payments. The one feature I can’t live without? Planning Pod’s great client support. The team responds promptly, issues are resolved quickly, with clear updates every step of the way. Thank you Planning Pod for helping us shine!"
Christine Campbell
Avenue Portland
Event Venue/Space

Tailored to your venue’s stage

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Newly opened venues
Established venues outgrowing the patchwork
High-volume venues ready to systematize
Multi-venue operators

Real people. Real support. Real solutions.

Most software companies hand you a chatbot and a help-center link. We hand you real people  who answer the phone, know your venue by name, and have walked thousands of operators through the exact problem you’re hitting today. You deserve more than just software - you deserve a partner who picks up.
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Brittany S.

Customer Operations Lead
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Anna T.

Customer Success Manager
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Chris C.

Client Services Specialist
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Anna S.

 Data Migration Specialist
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Seamless Onboarding & Data Migration

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Live Chat, Email, & Phone Support

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Live Training & On-Demand Courses

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Expert Guidance & Resources

Built for the venues we actually serve

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Event and Wedding Venues

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Barn, Farm, and Vineyard Venues

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Country Clubs and Golf Venues

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Wineries and Breweries

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Restaurants and Bars with event space

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Hotels and Lodging

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Standalone Event Centers and Conference Facilities

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Museums, Galleries, and Attraction Venues

FAQs

Is Planning Pod for venues, event planners, or both?

Planning Pod is built for venues - event and wedding venues, country clubs, wineries, restaurants with event programs, hotels, museums, and standalone event centers. If you sell, book, and host events out of a space you operate, you are who we built this for. (Event planners without a venue can use Planning Pod too, but our software, support, and roadmap are venue-first.)

What does Planning Pod replace?

Most venues come to us running on Google Sheets, Google Calendar, and emailed PDF contracts - or on a stack of 3–5 disconnected tools like Canva, Zoho, SmartDraw, Social Tables, and Basecamp. We replace all of it. Lead intake, booking calendar, floor plans, BEOs, proposals, contracts, payments, and reporting live in one place within our software.

How does payment processing work?

Planning Pod includes integrated payment processing. Take deposits, send invoices with installment schedules, and let clients pay through their branded client portal - no separate processor, no chasing Venmo screenshots. We’re confident that no matter what payment processor you currently use, our integrated solution will give you the most out of your payments. We look forward to talking through the details with you on your personalized demo.

How does Planning Pod compare to Tripleseat, Honeybook or Aisle Planner?

Tripleseat is built for larger, enterprise-grade venue operations and prices accordingly. Honeybook and Aisle Planner are lighter-weight tools popular with solo operators and wedding planners - they don’t handle BEOs, floor plans, or venue-side operations. Planning Pod sits in the middle: end-to-end venue management without the enterprise overhead. See our side-by-side comparisons for the details.

Will my data migrate cleanly?

Yes. Every new venue gets a real human data-migration specialist (not a self-service importer) to move your contacts, calendar, contracts, and templates exactly where they need to go.

How long until my team is up and running?

Most venues are live within a few weeks. Your dedicated Customer Success Manager runs live training sessions with your team, and our on-demand course library and trust center covers everything else. The median time from first website visit to a demo request, by the way, is the same day - if you’re ready, so are we.

Does Planning Pod integrate with Wedding Wire, The Knot, or Quickbooks?

Yes to all three. Leads from WeddingWire and The Knot flow directly into your pipeline; QuickBooks integration helps you handle the accounting side. Our full integration list lives on our Platform page.

What does Planning Pod cost?

Subscription pricing is based on the number of events your venue manages at any given time, so you only pay for the volume you actually run. Most single-location venues land between $199 and $319 per month (though we also offer annual subscription plans). We’ll walk you through which plan fits your event volume on your personalized demo.

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