With tools like auto-format and snap-to grids, you can quickly add multiple rows of tables or chairs to start setting up your spaces. Choose from a variety of table types as well as hundreds of other elements, including furniture, walls/doors, dance floors, stages, trade show booths, audio/visual and lighting.
Upload or enter your attendee list into our guest list tool to manage contact details, event RSVPs and meal choices. Then quickly drop attendees onto seats in your layout or auto-seat all attendees at once. View counts for seated attendees/available seats and clearly display guest names plus meal choices and RSVP/VIP status.
Our seating chart software lets you set up seating arrangements for any kind of event, including wedding receptions and ceremonies, gala dinners fundraisers, banquets, meetings, corporate events and parties. It’s also a great tool for venues, restaurants, hotels and other event spaces.
Now you can give your staff, clients and vendors access to seating charts for easy online collaboration. Or download and print out full-color PDFs of your seating plans with table seating breakouts plus name badges and equipment lists. And easily process arriving guests with our multi-user guest check-in app.
Create room outlines of your space boundaries and then build out reusable templates for your most used event seating setups. Build out your own custom element libraries to save time. Even upload your logo to brand your event floor plan designs.
A critical and often underrated component of event planning and management that can have a huge effect on audience engagement is event design and, if you have an event that involves reserved seating, event table layouts and/or seating charts. And although you can sketch out your design ideas on a sheet of paper, to have a truly representational, to-scale rendering of your event layout and seating capacity for distributing to clients, staff, participants, volunteers and vendors, a digital seating chart planner gives you the tools you need to build professional designs that impress and leave no room for error.
With that said, when you are creating event table layouts and seating charts, there are four primary criteria that you should look for when starting to evaluate online seating chart generators.
So what should you look for when evaluating such a tool for building the perfect seating plan? Consider these seven attributes.
What comes before adding guests to seats in a layout? Managing contact information for those guests in an organized fashion so your seating plans are detail-rich with items like names, RSVP status and meal choices. Guest list managers can also come with features like at-the-door check-in apps and Excel file downloads. And for wedding planners, there are also handy features like table number labeling for easily identifying at what table each guest is seated; downloadable place cards and escort cards; and separate lists for rehearsal dinner, wedding ceremony and wedding reception.
And what comes before a guest list full of rich information? Collecting that information via customizable event websites equipped with event registration / ticketing and RSVP forms that electronically feed that data into your guest list. An added bonus is the ability to collect registration payments and detailed responses to custom questions; the ability to set up multiple ticket types; and even allowing registrants to select their preferred seat.
Top event seating planner tools allow you to build layouts for any type of event, including wedding seating charts, banquet table setups and seating plans for dinners, banquet style galas, parties, conferences, concerts, classrooms and corporate meetings and events.
Do your event spaces typically have unique contours and dimensions? Solid event seating plan software will allow you to easily replicate those dimensions so you can build restaurant seating charts for patrons as well as seating plans for hotel meeting rooms and ballrooms, reception halls, conference centers, wineries and even arena-like layouts for concert halls and theaters.
Any seating chart maker worth its weight should offer a variety of table and chair element options (including options for round tables, half-tables and head tables), but the more advanced ones will also offer architectural elements like walls, floors and doors; staging elements like podiums and lighting; A/V elements like amplification systems; and exposition elements like trade show booths and aisles.
This is where Web-based event seating planner apps excel because they have the flexibility to allow others to access to seating charts via the Internet to provide feedback and even create and edit shared designs. This allows an entire team of planners and vendors (like caterers and rental crews) to see designs ahead of time. An added bonus are features that offer 3D walkthroughs to enable users to fully visualize the setup from one or more focal points as well as other integrated event software tools for collaboratively managing budgets, timelines, etc.
If you are seeking to make an impression on vendors or internal / external clients, customizations will help you sell through your ideas. Such features can include customizable colors and fonts as well as background uploads. A timesaving feature to look out for is the ability to create seating chart templates for designs or setups you use repeatedly.
As you can see, the best event seating chart software programs offer a wide variety of features to simplify the process of building seating plans while providing maximum flexibility so you can add many details and integrate with other event management tools that you may need.