Wedding Planning. Simplified.

Online wedding planning software for professionals that streamlines how you plan and design weddings and how you manage your clients and business

Dozens of tools for creating seating charts, detailed schedules, to-do lists, budgets and much more.

Why do more professionals prefer our Web-based software for wedding planners?

For starters, because Planning Pod simply has more tools for managing every aspect of your events and your business.
And it helps that we have been serving wedding planners since 2007, listening to you and creating flexible tools that fit how you work and plan.
Try our online wedding planner software free today.

Wedding Planning Tools

Everything you need to manage every wedding detail

At the core of our wedding planning website are tools that have been battle-tested by thousands of wedding planners for managing every kind of wedding event detail. This includes wedding software tools for managing day-of itineraries/schedules, to-do lists, budgets, worksheets and checklists - plus color-coded calendars to stay on top of every detail. And to help get you started, we have provided 37+ pre-built event and wedding planning templates that you can customize (although you can also create your own).

Business Management Tools

From CRM and prospecting to billing and online payments

Planning Pod is the professional wedding planner's best friend when it comes to managing all your business details and promoting your business in style. Manage all your clients, vendors and contacts and track all your lead details. Follow up with colorful, detailed proposals. Eliminate the hassle surrounding contracts by collecting e-signatures. Create clean, easy-to-read invoices on-the-fly and collect credit card payments online. All in one convenient application.

Wedding Design Tools

Let us help you define your vision and make a lasting impression

Start out by using our vision board tool to share images with your clients and brainstorm online. Then move over to our best-in-class table layout and wedding seating chart tool to create detailed, to-scale floorplans for your events that will impress clients and vendors alike. Finally, take advantage of our all-new wedding Website builder to enable your clients to share their story and vision with their guests as well as collect RSVPs online.

Client Collaboration Tools

Stay connected with your team, vendors and clients at all times

Our online wedding planner program is built for multiple users to connect, collaborate and share details, and you are always in control of what events and which tools your users can access. Get up-to-the-minute RSVP headcounts and meal counts with the attendee list tool. Collect input or feedback with customizable online forms. Upload and exchange event-related files. Use the message board and notes tools to organize and keep a record of all event correspondence.

As mentioned in

What's inside the most complete suite of online tools for wedding planners

Some tools focus on productivity and planning. Others on design and layout. Yet others on business tasks and billing. And some on promotion and attendee management. Planning Pod pulls them all together, giving you dozens of online wedding planning software tools in one convenient place.

Wedding Planning Tools


To-Do's

Create and assign tasks and set due dates and email reminders. Includes a pre-built wedding task list template.

Calendars

Color-coded calendars for all your wedding events. Sync with other e-calendars like Google and Outlook.

Itineraries

Build a schedule/timeline for each event and assign items to vendors and contacts. Pre-built wedding day timeline template included.

Worksheets

Collect and manage details for catering, venues, A/V, decor/floral, photography, more. 18 pre-built wedding worksheet templates included.

Budgets

Build detailed wedding budgets with itemized line items and categories. Track payments and payment due dates. Pre-built wedding budget template included.

Files & File Sharing

Upload and store wedding-related files. Also attach links to Google Docs and Dropbox files.

Business Management Tools


Proposals

Create customized proposals with unlimited line items and image galleries. Collect e-signatures for approvals.

Invoices

Quickly create professional invoices and email them to clients. Set up scheduled payments for installments.

Online Payment Processing

Easily collect online credit card payments from your clients. Fees starting at 2.9% + $0.30 per transaction. Immediate approval.

CRM / Lead Tracking

Track your prospects and all your follow-up activities. Embed our lead capture form on your Website to quickly load prospects into our CRM tools.

Contacts

Manage contact information for your vendors, clients and professional contacts. Manage access to your Planning Pod account for your users.

Contracts & E-Signatures

Create contracts using your legal language and send them out to clients electronically to collect electronic signatures.

Wedding Design Tools


Floorplans & Seating Charts

Build to-scale, fully customizable table layouts and wedding seating charts that integrate with your actual guest list.

Wedding Websites

Build colorful, customizable wedding websites that look great on smartphones and tablets. Includes images, text, galleries, videos, social media, more.

Vision Board

Upload and share images with clients on an interactive board where you can post comments and brainstorm visually.

Client Collaboration Tools


Message Board & Notes

Create and email messages and send files to clients and team members. Tracks all replies for each message thread.

Forms Builder

Build detailed online forms in our wedding planner software for collecting input or feedback from clients. Email link to clients for completing forms.

Guest Lists

Set up one or more lists for each wedding event and track all RSVPs (including +1s) and meal choices. Download to PDF or .csv files and print out name tags.

And many more features.


Top features wedding planners have expressed interest in...

Floorplans

Build accurate, detailed table layouts and seating charts and download to colorful PDFs you can print out and share with clients.

Learn More

Wedding Websites

A great value-add to offer your wedding clients. Lets them create colorful, modular wedding websites with images, galleries and videos.

Learn More

Pre-Built Templates

Every account comes with 37+ pre-built event and wedding planning templates to save you time in getting organized.

Learn More

Hear why hundreds of wedding planners consider our online wedding planning software the best choice for their business

"I have tried all the other event planning software that is out there, and nothing comes remotely close to Planning Pod."

Heather Wittneben

Swanky Affairs

"Planning Pod has been a lifesaver for me. It has not only eliminated the need for paper but it allows for me to work on-the-go from anywhere at any time."

Bobbi Perry

Perfect Florida Beach Wedding

"Planning Pod has revolutionized the way that I do business. In a few short key strokes, I can invoice clients, create budgets and more. I'm a happy camper!"

Gail Johnson

Gail Johnson Weddings and Events

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