Frequently asked questions about wedding venue software

What is a wedding venue management system?

A venue management platform for weddings is a set of cloud-based tools that help banquet, reception and wedding venues manage leads, clients, billing, event bookings, spaces or rooms, catering, layouts and other event or business-related details.

What is the best wedding venue management software?

The best venue management software for weddings would be the solution that best fits the needs of the specific event space and the staff running the space. Most top venue booking software systems that fit the needs of wedding venues offer most, if not all, of the following functionality or services:

• Catering and food-and-beverage management
• Client collaboration and shared documents like BEOs
• Communications and emailing
• Event CRM and lead management
• Event management and planning
• Event registration/ticketing and guest lists
• Floorplan design and space layout
• Invoicing and payment processing
• Online booking calendars and timelines
• Proposals and contracts with electronic signatures
• Reporting and dashboards
• Training and onboarding
• Vendor management

How does wedding venue booking software handle event scheduling and booking?

An online booking system for wedding venues enables users to easily enter booked events into a main calendar; designate which rooms or spaces are being reserved; place temporary holds for prospective clients for specific spaces/days; black out dates/times when spaces are unavailable; and receive notifications when they attempt to double-book a room or space.

How can wedding venue software improve the efficiency of event planning?

Venues or hospitality groups that frequently book weddings can do the following to improve how they manage and plan events at their facility:

• Hire an event planner or organizer as a contractor or full-time staff member.
• Establish processes and documentation for managing event tasks, vendors, guests and schedules.
• Use tools or event software to manage event details such as floor plans, timelines and budgets.

What are the pricing options for wedding event management software?

Software platforms built for venues and event businesses that host weddings often cost from $150/month up to $500/month based on the tools, functions, services and support offered by the software provider. Usually the difference in price aligns with the number of features offered, the reliability of the platform and the quality of the support provided.