Planning Pod is fully customizable to fit any of your event management and business needs, regardless of what business you are in. Let us create the right solution for you from our 40+ time-tested tools.
Learn about Planning Pod and why 70,000+ event and hospitality professionals have chosen our platform and company to help them manage their events and businesses.
Access expert guidance and insights via our blog, webinars and white papers. Learn about using our platform via our Help Center. Or contact us with questions.
Planning Pod is fully customizable to fit any of your event management and business needs, regardless of what business you are in. Let us create the right solution for you from our 40+ time-tested tools.
Learn about Planning Pod and why 70,000+ event and hospitality professionals have chosen our platform and company to help them manage their events and businesses.
Access expert guidance and insights via our blog, webinars and white papers. Learn about using our platform via our Help Center. Or contact us with questions.
End-to-end event invoicing system with integrated payment processing
Enhance the customer experience and automate event billing with seamless invoicing and online payment processing for credit cards and ACH
Streamline how you collect payments for invoices and event registrations
Expand and simplify how you get paid online
Effortlessly collect online payments via credit cards, debit cards and ACH for your venue, catering or event planning invoices as well as event registrations. By using one of our integrated merchant account processors, you can receive payouts into your bank account in as little as 1-2 business days. Be able to accept all major credit cards, including Visa, MasterCard, American Express, and Discover.
Easily create and track detailed event invoices
Our event invoice tool lets you build invoices with unlimited line items, tax rates, markups/discounts, categories/packages, service fees, gratuities, delivery fees, and more. Build invoice templates (and line item templates) to save you time. Create an invoice from a proposal in a single click. Know when payments are due and past due with dashboards and calendar notifications. And track offline payments for payment methods such as check, cash or external payment processors.
Get paid faster with automated invoice payments
When you use our integrated merchant payment processors, you can set up automations that accelerate how quickly you get paid and simplify payment installment processes. Set up one or more payment reminder emails for each invoice so clients are notified when every payment is due. Create auto-payments that charge a client’s preferred payment method on a given date. And securely save clients’ payment methods for easily processing future payments.*
Benefit from competitive processing rates
Our integrated merchant account providers can work with you to help you get the best rates and pricing as well as set you up with both credit card and ACH payment processing. And if you want to recapture credit card fees, we offer an option for adding a credit card fee surcharge to any credit card payment made by your customers.
No add-on fees for processing event registration & ticket payments
If you charge for event registration and ticketing, our online registration and event payment tools make it easy for your registrants to sign up and pay via credit card or check. These tools integrate with our event websites and embeddable event registration forms as well as our event check-in app for an on-site, point-of-sale payment solution. And unlike other major event registration providers like Eventbrite, we do not charge additional service fees (so the only fees you pay are for payment processing).
*Planning Pod is Level 4 PCI compliant and all of our merchant account payment processors are Level 1 PCI compliant, so your customers’ credit card payment information and bank account details are always secure. In addition, our databases are fully encrypted for the safety of you and your clients.
See why over 70,000 event and hospitality professionals rely on our online event payment processing for their events
"I personally LOVE the floorplan tool because it lets us create amazing, detailed layouts to scale and assign guests to seats."
A closer look at Planning Pod’s event invoicing and payments system
Discover how more venues and event planners get paid faster and and improve cash flow with our billing tools
Top Payment Processors
Planning Pod works with top-rated processors to handle event credit card processing, debit card processing and ACH payments. Receive payouts in as little as 1-2 business days.
Reporting
Download comprehensive .csv reports on payments, revenues, open invoices, registrations/tickets, taxes collected, more. Compatible with Excel and Google Sheets.
Client Portals + Emailing
Give clients access to an online portal where they can easily view invoices and payment schedules + process payments. Send invoices and payment reminders via email directly from inside your account.
Integrations
Connect to Quickbooks and hundreds of other software platforms to your Planning Pod account via the Zapier platform to avoid double-entry of data.
Credit Card Fee Surcharges
If you want your clients to cover your credit card processing fees, you can add a service fee surcharge to credit card transactions (only available where laws permit).
Automated Payment Installments
If you bill in installments, you can schedule email payment reminders to notify clients when payments are due. Or you can set up auto-payments to automatically charge a client’s payment method on agreed-upon dates.
Event Invoice Templates
Do your invoices often contain the same items or packages? Build unlimited event invoice templates and line item templates to save tons of time when creating new invoices.
Manual Payments + Deposits
If you accept checks or cash, you can easily enter those payments into invoices. And if you require security deposits, you can manage deposits inside invoices and if desired, credit them as invoice payments.
Detailed Line Items
Create invoice line items with quantities/hours, unit costs and detailed descriptions. Attach images to line items to add color and more detail to your invoices.
Categories + Catering Packages
Organize line items into sections by assigning them to categories. Easily pull in catering packages into invoices and apply quantities to your F&B items or packages.
Taxes and Markups / Discounts
Add one or more sales tax rates to your account and easily assign a tax rate to any line item. Add percentage markups or discounts to line items with our event payment system.
Service and Gratuity Charges
Instantly add service charges or gratuities to invoices (either a percentage of the invoice total or a fixed dollar amount). Also add delivery and setup fees. Great for event venues and caterers.
Branded Documents
Customize the PDF invoices (and sales receipts) you email to clients or download from your account with your organization’s logo, brand color and contact details.
File and Image Attachments
Do you need to attach invoices/receipts from vendors or suppliers to your invoices? Or include images related to your billings? Quickly upload files and images to your event invoices.
Dashboards
Get an at-a-glance summary of your invoices and billings with our easy-to-read invoicing dashboard. Sort invoices by date range, balances due, payments made, client name, etc.
Card-in-Hand Payments
Need to take a credit card payment in person or over the phone? Just use the event point-of-sale (POS) portal located inside each invoice for manual event credit card processing.
Check Payments
Our online event payment and registration software lets you accept payments by mailed check (outside of our application) for registration orders and track when checks arrive.
No Service Fee Add-Ons
Most online event registration and ticketing platforms (like Eventbrite, Bizzabo, Whova and Rsvpify) charge service fees on top of credit/debit card processing fees. We don’t add service fees so you can make more money on each ticket.
Event Registration Websites
Build colorful registration websites to promote your events. Create custom registration and online payment forms by adding tickets, pricing schedules, discount codes, more.
Event Check-In App
Use our check-in and event payment app to keep lines at the door short by quickly checking in ticketed attendees and selling tickets to walk-ups with our event point-of-sale portal
Stored Customer Payment Data
When you use one of our integrated merchant account providers, you always have secure access to your customers’ payment methods in case you need to run payments on-the-fly.
Related Tools
Customers interested in event invoicing/payments also use these tools:
