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Custom healthcare event management software that streamlines medical events

Transform how you plan events and manage event spaces with proven solutions for healthcare providers
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Planning Pod simplifies processes and improves the attendee experience

Thousands of professionals rely on our event management platform for healthcare providers (HCPs) to automate processes, streamline attendee management, and save 62+ hours/month in their event planning.

Your Challenges + Our Solutions

Challenges

Juggling lots of apps, files, and emails

Using many apps, spreadsheets, and calendars to track and plan events across your organization can introduce errors and inefficiency.

Solutions
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Manage all medical events in one place

With 40+ integrated tools at your fingertips, you can manage everything from timelines, tasks, and budgets to registrations and floorplans.

Challenges

Tracking events across many spaces

Most standard calendars don’t easily track event reservations across many rooms and facilities, often leading to confusion and double-bookings.
Solutions
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View space reservations in real-time

Easily manage all your event spaces across a shared booking calendar that integrates with other popular electronic calendars.
Challenges

Broken or poorly defined processes

When clients, staff, and vendors aren’t on the same page, misunderstandings and disagreements soon follow.
Solutions
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Modernize with workflows and templates

By building out automated workflows and event planning templates, you standardize processes and make sure your team is on the right path.
Challenges

Struggling to manage staff and stakeholders

Managing lots of details and stakeholders can be difficult if you don’t keep track of progress and keep everyone on the same page.

Solutions
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Enhance collaboration and communications

With integrated email, shared documents, and collaborative tools for planning and design, your team can stay connected and in sync.
Challenges

Keeping all event audiences fully engaged

With all the different kinds of audiences HCPs cater to, it can be a challenge to appeal to each audience’s needs across all your events.
Solutions
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Plan immersive events of all kinds

It’s easy to enhance the event experience with our tools to manage event websites, registrations, guest details, floorplans, and much more.

How our platform simplifies event management for healthcare providers

With our healthcare event management tools, you and your team can manage details and attendees for every type of life sciences event, including medical conferences, forums, symposiums, seminars, fundraisers, product launches, career/job fairs, board meetings, trainings, and more.
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Build a custom solution that aligns with your diverse needs

Our comprehensive toolset enables you to create an end-to-end platform + event CRM to manage every aspect of your events for staff, directors, researchers, patients, community members, and other healthcare professionals.

Track meeting/event space scheduling and usage

Use a centralized event scheduling calendar for all staff to easily view and manage event reservations, holds, space availability, and blackout dates/times for unlimited spaces. Alerts will notify you of any potential conflicts so you never double-book your rooms and meeting spaces.
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Easily manage all event details and communications

Shared tools with permission settings enable you and all your event stakeholders to oversee tasks, appointments, timelines, BEOs, due dates, vendors, exhibitors, catering orders, budgets, floorplan designs, and much more. Embedded email and call logs also let you track all communications for each of your events.

Collect event registrations and enhance attendee engagement

Create event websites to attract attendees and collect free or paid registrations and RSVPs. Gather and track attendee details - like session or meal choices and document submissions - via embeddable registration forms. Create floorplans and seating charts and easily check-in attendees at the door via QR codes. Collect post-event feedback with online surveys.
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Ensure accessibility and security of all event and attendee data

Our platform is ADA compliant (WCAG 2.1 AA compliance level or higher) as well as SOC 2 Type 2 compliant. In addition, all data is fully encrypted at-rest and in-transit and our platform employs state-of-the-art data security technologies and firewalls. We also offer integrations with popular platforms like Gmail/Google Drive and Zapier.

70,000+ event and healthcare professionals rely on these tools for their events

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Event Management/Scheduling

  • Event Calendar
  • Banquet Event Orders
  • Budgets
  • Tasks and Checklists
  • Timelines/Schedules
  • Vendor/Catering Management
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Communications and Collaboration

  • Email w/ Central Inbox
  • Call Logging
  • Electronic Forms/Surveys
  • File Sharing
  • Vision Boards
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Attendee Management

  • Event Registration/Ticketing
  • Event Webpages
  • Floorplan Builder
  • Guest List/Detail Management
  • Onsite Check-In App
  • Seating Charts
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Automations and Insights

  • At-a-Glance Dashboards
  • Custom Reporting
  • Custom Templates
  • Text/Email Notifications
  • Workflows and Triggers
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Let us help you get up and running

Does switching to a new solution make you pause? We get it, so we remove any barriers to getting started with Planning Pod.

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Let us build out an account based on your needs.
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Work one-on-one with an onboarding specialist.
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Have us import your event data and information.
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Get online training for you and your team.
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Contact us anytime for ongoing support.

Learn about popular ways healthcare professionals use Planning Pod

Get started with our healthcare event planning and management software

Frequently asked questions about Planning Pod and event management platforms

What is healthcare event management?

Healthcare event management is the practice of planning and organizing events for healthcare providers and associated audiences, including healthcare professionals, researchers, and patients. It includes managing event details, schedules, registrations, event attendees, vendors, exhibitors, venues, and any event marketing and promotional initiatives.

What is an HCP event platform?

An HCP event platform offers an integrated set of software tools and functions that specifically assist healthcare providers - like pharmaceutical companies and life sciences organizations - to plan and manage in-person, hybrid or virtual events with the purpose of educating and connecting HCPs with healthcare professionals and other constituencies.

What are the top features to look for in healthcare event management software?

Healthcare event management solutions should include features to ensure the proper planning, promotion and engagement of attendees for HCP events. This includes tools for managing budgets, timelines, ticketing/RSVPs, email communications, document management, production/setup, logistics, vendors, exhibitors, websites, live streaming, mobile event apps, and polling/surveys.

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