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Custom event planning checklists to keep you and your team organized

Manage event tasks and to-dos with detailed event planning checklists  and prebuilt event planning templates.

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Boost your productivity with our event project management software tools

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Manage tasks for the entire event lifecycle

Track event to-dos related to managing staff, vendors, venues, volunteers, budgeting, payments, marketing, entertainment, speakers, setup/teardown, and more. Add descriptions, due dates, notes, task status, and file attachments. Assign to contacts and sublists.

Track progress with at-a-glance dashboards

Always know where you stand with your upcoming, due or overdue tasks with at-a-glance event dashboards. All event tasks are displayed by due date on our master events calendar, which you can sync with any other electronic calendar (Google, Apple, Outlook, etc.).

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Assign tasks and set timely reminders

Our event planning checklist tool lets you assign tasks to contacts (staff, vendors, volunteers, etc.) and filter tasks by who they are assigned to. Also set email or text message reminders so assigned contacts receive notifications prior to the item due date and on the due date.

Easily build and implement custom templates

Create your own event planning templates for task lists you use repeatedly. Or use our prebuilt templates for banquets, conferences, fundraisers, meetings, parties, weddings, more. When you add a template to an event, all item due dates are automatically backed out from the event date.
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Download lists and access on any device

Download branded PDFs of your event planning checklists. Our event management software is cloud-based and mobile-friendly, so you can access and manage your timelines anytime, anywhere, on any device - smartphones, tablets, laptops, and desktops.

See why over 70,000 event and hospitality professionals rely on our event task management tools

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"I have truly enjoyed using Planning Pod to keep my event planning to-do list in one central location, which definitely makes it easier for me to stay on track. I especially like the event planning templates that allow me to set up an event and load in all my tasks without starting from scratch each time!"

- Renee Couperthwaite, Florida Institute of Technology

A closer look at Planning Pod’s event checklist features

Discover how event planners and venues save time and stay organized with our project management tools

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Tasks and Assignments

Create event to-dos with due dates, descriptions and notes and assign them to staff, team members, vendors, committee members, volunteers, etc.

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Event Planning Templates

Start with our prebuilt event planning templates to save lots of time. Or create your own templates from scratch or by importing them from a spreadsheet.

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Sublists and Filters

Sort your to-dos for each event into sublists for easier management of tasks. Use the search feature to search for words/phrases or use filters to view tasks by assigned contact.
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File Attachments

Attach documents, images and other types of files related to a to-do so assignees can refer to it when completing the task.
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Email and Text Reminders

Set email and/or text reminders for each to-do to notify assigned contacts ahead of time as well as on the due date of the task.
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Syncable Calendars

Our event planning checklist tool integrates with our calendar tool to display to-dos on their due dates. And you can sync our calendar with other e-calendars to view your to-dos there.
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Dashboards

Use our home page and event dashboards to view upcoming, overdue and recently completed tasks as well as quickly edit them or mark them as complete.
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PDF Downloads

Download a branded PDF document of your event planning checklist in a single click. Customize what tasks are included by running filters or selecting due date time ranges.

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Learn more about our checklist features and 40+ additional tools

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