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Hear how Planning Pod makes a big difference for our customers and their events

Discover why event and hospitality professionals trust our venue and event management system to power their events and business operations.

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Planning-Pod-Testimonial-Stars

4.89 out of 5 stars

We asked our customers “What changed for the better when you started using Planning Pod?” Here’s what some of them had to say…
5.0 out of 5 stars

"This is the first time in my career I can manage my event bookings, customers, sales, operations and projects in one system. And the price is so reasonable for everything you get. Planning Pod is the only system you should be running."

 

Dianne Kohler

Camrose Exhibition Center
Events/Exhibition Center
5.0 out of 5 stars
"Planning Pod has helped us double our volume from last year! We cater a lot of all-inclusive weddings, and I have all my BEOs, vendors, email communications and event details in one place so I don't have to scramble to find those details."

Shannon Robles

Cascadia Pizza
Restaurant/Catering
5.0 out of 5 stars
"Planning Pod is a game-changer for me. Sales are completed within hours instead of days (even minutes sometimes) and it takes two clicks to send a proposal for signature. It saves us at least an entire salary."

John Norton

The Coonamessett
Hotel/Lodging
5.0 out of 5 stars
"Planning Pod really is an all-in-one tool for planners and venues. It intuitively thinks about the things you may not be thinking of because there is already so much built into it."

Brandee Garr

Blush by Brandee Gaar
Event/Wedding Planning
5.0 out of 5 stars
“Planning Pod has really become the lifeline of our business. It’s a one stop shop for everything that we do. I’ve eliminated at least two softwares just by implementing it … and the system saves each of my staff about 5 hours per week. With Planning Pod, I get a lead and I can respond within the day, usually within an hour. And it keeps the whole chain of communication with clients all in one place.”

Andrea Vallencourt

Clay Theater
Wedding/Event Venue
5.0 out of 5 stars
“The most important thing with software is keeping it simple, and Planning Pod does that. It is very user friendly, and everything is there - invoicing, proposals, contracts, floorplans, BEOs, you name it. It keeps a record of everything so I can quickly find how much someone has paid me or when an event is booked. And it's so convenient that leads come directly from our site into our account so I can quickly reach out to them.”

Olivia Keefe

Hotel Salem
Hotel/Catering
5.0 out of 5 stars
“Before Planning Pod, we were using a hodgepodge of emails, spreadsheets and software that was just eating up time, and that doesn't bring in revenue. But when I started with Planning Pod and realized what I could do with it, I wanted to know more. Now I’m loving it every day. And I have the ability to control and really customize the features and workflows to fit my needs. I feel like Planning Pod has really helped us in making sure that our process is streamlined throughout our team.”

Michelle Sanabria

Hidden Barn Venue
Event/Wedding Venue
5.0 out of 5 stars
"Great for organizing and centralizing all notes and details, including contracts, payments, etc., such that everything is easily accessible to all office staff. Both sales and event management staff use the software extensively. We particularly appreciate the responsiveness by support."

Tad Emptage

Cirque-Tacular Entertainment
Event Planning/Production
5.0 out of 5 stars
"Keeping abreast of our event schedule. It is helpful to see this in a list form as well as a calendar form."

Whitney Tatum

Eventures Inc.
5.0 out of 5 stars
"Planning Pod is a great tool in assisting us with running our event center! We love the home page and event dashboards, which keep us on track throughout the event process. We also love the activity log so we can view the date and time that clients receive emails and make changes."

Deidre Jackson

Noble Event Center
Event Venue/Space
5.0 out of 5 stars
"Floorplans!!! So incredibly useful. I also love being able to invoice and send contracts through Planning Pod."

Noelle Davis

Skyline and Co.
Event Venues/Multiple Locations
5.0 out of 5 stars
"I love Planning Pod's floor plans and all their event management tools. They're very useful for both internal and external events for our organization and event clients."

Shelby Kirkes

Oklahoma City Dodgers
Stadium/Arena/Sports Franchise
5.0 out of 5 stars
"There isn’t a longer business relationship I have had in my career than my relationship with Planning Pod. I have been a customer since 2011, and Planning Pod is the CRM tool that covers all of the bases. It definitely helps me be a better event planner for my clients!"

Shaun Gray

Shaun Gray Events
Event/Wedding Planning
5.0 out of 5 stars
“I’ve been able to get back a full day a week because of Planning Pod. It does everything that I previously needed 15 different tools to accomplish. Being able to open one program and have everything there helps so much, and I can do it from anywhere, anytime. I love that me and my team can access many tools in one place - like calendars, contracts, payments and floor plan layouts - to stay on track.”

Laura Motes

Barber Motorsports Museum
Museum/Sporting Venue
5.0 out of 5 stars
"It makes sure our events and planning staff are always up to date, including things like files, proposals and invoices."

Tullen Burns

Clemson University
School/University
4.75 out of 5 stars
"Planning Pod has completely streamlined our process of fielding reservation inquiries, booking events and invoicing customers. The software has everything we need with tremendous ease of access and excellent customer service. "

Lisa Hardwick

Deed Foundation
Nonprofit/Charity
5.0 out of 5 stars
"We opened a year ago, and since the very beginning, Planning Pod has been at the heart of how we operate. It helps us with every aspect of venue management. Calendars, lead pipelines, client communication, floorplan design, and online payments. The one feature I can’t live without? Planning Pod’s great client support. The team responds promptly, issues are resolved quickly, with clear updates every step of the way. Thank you Planning Pod for helping us shine!"

Christine Campbell

Avenue Portland
Event Venue/Space
5.0 out of 5 stars
“We absolutely love using the Planning Pod software. Since transitioning from our previous property management system, it has significantly improved our engagement with both current and potential clients. Our favorite feature is the lead pipeline; it provides an easy, at-a-glance view of where our clients are in the booking process, which has been incredibly helpful. The team at Planning Pod is always willing to assist, as they have been an absolute pleasure to work with. Thank you for creating such a valuable tool!”

Carrie Petroski

Tavares Pavilion
Government/Municipality
5.0 out of 5 stars
“I'm loving the new reporting tools! I've been playing with them almost nonstop since they were launched! In fact, I've created too many reports and need to cull the list a bit.”

David Grantz

Seaford Historical Society
Museum/Cultural Center
4.75 out of 5 stars

“We love how the system makes it an easy transition from proposal to invoice, and we really like the added features for collecting contract signatures online.”

Roxanne Kopelcheck

Rusty Rail Brewing
Brewery
4.5 out of 5 stars
“Great platform. So robust and it will definitely help run our new start-up company. The onboarding team is responsive and helpful to get the system where we need it to begin supporting our clients.”

Ashley Mercer McLaughlin

Whetstone Events
Event/Meeting Planning
5.0 out of 5 stars

“Great for scheduling our events and verifying that we do not overbook. It's also helpful to keep all the information about an event in one place so all staff members can access it.”

Abbey Brown

The Brownstone Topeka
Event/Wedding Venue
5.0 out of 5 stars
"We are able to keep records of contract information, invoice information and message information pertaining to one event all in the same place. Whereas communication through email stays within a user's email account, Planning Pod's communications tool allows many users to communicate on the same thread."

Rachel Betz

Blackstone Rivers Ranch
Event Venue/Ranch
5.0 out of 5 stars
"It's so easy to use for creating all my event proposals and billing my clients. Keep up the great work!"

Sarah Baltazar

Mundo Catering
Catering
5.0 out of 5 stars
“Planning Pod has been our all-in-one solution, allowing us to collaborate with our internal partners on details of their important events, receive overnight booking requests, communicate with our guests and even bill them. From the moment a guest books, all of the details, correspondence and paperwork lives in one system, which keeps us on track and organized. At the very end, we send a satisfaction survey and have gotten wonderful reviews so far. An all around good experience!”

Jen Acuna

Paz Center @ Dickinson College
School/University
5.0 out of 5 stars
"We are so grateful for Planning Pod. It allows our team to work seamlessly from our remote offices with several team members all working together. We love the floor plan tool and the itinerary tool, and our clients love that we can provide them with an upscale, easy to use website to promote their event. With planning so many events every year, Planning Pod saves us so much time and keeps us organized and on track."

Julia O'Grady

ITM Events
Meetings/Corporate Events
5.0 out of 5 stars
"I use Planning Pod because it is very convenient and everything I need is all in one place. I don't need to go from website to website or software to software to access things I use for my clients’ events. My calendar, to-do list, budget, invoices, proposals, contacts and contracts are all available to me on one website anytime I need them." 

Renee Wilson

Enchanting Engagement
Event/Wedding Planning
4.25 out of 5 stars
"It keeps all my clients organized so much better as well as contracts, payments and calendars!" 

Jenny Goodman

At Your Door Events
Event/Wedding Planning
5.0 out of 5 stars
"Planning Pod makes me shine with vendors since I can give them vendor-specific timelines. The invoicing, proposals and contracts tools are also great."

Courtney Armen

Cocoluna Events
Event/Wedding Planning
5.0 out of 5 stars
“We recently joined Planning Pod to help with our event venue. We had several challenges and Planning Pod thankfully had the solution to address all of them. It has been the easiest and most supportive platform migration I have ever experienced; I am amazed at the customer service. I'm excited to start implementing Planning Pod!”

Anna Tucker

The Village Hall on the Common
Government/Municipality
5.0 out of 5 stars
"Planning Pod keeps all our event information organized and in one place … floor plans, invoices, everything." 

Meghavi Patel

Belmont Convention Center
Convention/Conference Center
5.0 out of 5 stars
"We love the calendar, itinerary and budget functions ... those have been great tools for us to use as part of our events."

Chris Adam

Midwest Reliability Organization
Corporate/Public Utility
5.0 out of 5 stars
“My company recently implemented Planning Pod as our event software. I relied heavily on customer support to get the product up and running and on time for our opening. The software itself was pretty seamless to get the basics going, and with the absolutely amazing help from the onboarding team all of the ins and outs were conquered within two weeks. If you are looking for an alternative to the other platforms out there, THIS IS IT! Cross functionality at its finest, customer service is unparalleled, and the knowledge of the onboarding team was exceptional.”

Greg Wolfe

Newport Pickleball Club
Sporting Club/Venue
5.0 out of 5 stars
"I really like the timelines tool and the ability to have the customer sign proposals online. It's also very easy to assign vendors to an event and track their assignments."

Lauren Miller

Lauren Miller Events
Event/Wedding Planning
5.0 out of 5 stars
“We are a brand-new venue that is still working out our own process and how to best utilize Planning Pod for our specific needs. The Planning Pod team has been absolutely wonderful to work with! Britt has been a dream and very responsive to our questions, willing to jump on a call or send a video with specific instructions on how to address our need. We look forward to our ongoing partnership with Planning Pod!”

Jami Cole

Mac-O-Chee Castle
Event/Wedding Venue
5.0 out of 5 stars
“We have used Planning Pod for almost a year now. The software is incredibly user friendly, easy to customize to our needs and the customer service has been stellar from the get go.”

Ales Day

Elliott Museum
Museum/Cultural Center
5.0 out of 5 stars

"I love systems and programs that make my life easier, and that's what I get from Planning Pod. It took only a couple days to get my account set up with all my templates and contacts. And once I started using Planning Pod’s tools, I found that I easily saved around 16 to 20 hours per week and feel so much more organized! With Planning Pod, I can quickly import a proposal template, add line items, make edits and changes and send it out in 10 minutes. And the BEO tool was probably the biggest lifesaver.”

Jessica Adams

Holiday Inn Express Richmond
Hotel/Lodging
5.0 out of 5 stars
“We have been using Planning Pod for about two years and we love the software because it helps streamline a lot of our process and keep track of our leads and our clients, and it keeps everyone up to date on everything going on with each project. We love the floorplan feature where it’s tied right to the event, and my favorite feature is the fact that we can pass along all of the credit card fees directly to our clients automatically in their invoice. I can’t imagine running our business without Planning Pod!”
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Julie Rupert

Julie Rupert Events
Event/Wedding Planning
5.0 out of 5 stars

"Planning Pod has made a huge difference in what we can do. It does a great job helping us with proposals and contracts and keeping those organized, and makes payments smooth. They also have this awesome to-do list that sends me reminders, and I really love their checklists too. Planning Pod has really helped us make this a smoother process. I love it!"

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Kristen Priebe

The Commons
Municipality/Community Center
5.0 out of 5 stars
"Planning Pod has helped me successfully operate an event venue and coordinating business since 2014. I use it to create every day-of timeline, all my invoices, calendars and floor plans. We have hosted AND coordinated hundreds of weddings and corporate events over the years thanks to the help of Planning Pod ... we recommend it to all our associates and clients."

Krii Black

LePlatt's Pond Weddings and Events
Event/Wedding Planning
5.0 out of 5 stars
"Planning Pod has been great for my business. It is easy to navigate, and there are great features that make planning an event more organized and the products I produce more professional. My clients love the interactive features."

Sharika Wannemacher

Affairs of the Heart
Event/Wedding Planning
5.0 out of 5 stars
"I was brought on to onboard this program for my company and so I have a special place in my heart for all the support I received from the staff at Panning Pod to make our experience so easy. You made me look so good! This software has tremendously streamlined our process and we are so grateful to have a responsive support team through Planning Pod."

Jes Robinson

Elliott Museum
Museum/Cultural Center
5.0 out of 5 stars
"It's an economical way to offer clients their own event websites, collect RSVP data and do floorplans, budget and vision boards. I can't just pick one ... there's so many things it does well!"

Cathy Anna

Cathy Anna Events
Event/Wedding Planning
4.5 out of 5 stars
"Planning Pod has streamlined getting contracts and proposals signed and keeping them stored."

DeAndra Davidson

The Orchard Event Venue and Retreat
Meeting/Conference Center
5.0 out of 5 stars
“I had been looking for an easier way to streamline our venue admin/staff/calendar and client communication and this was the perfect fit! Planning pod combines everything I was looking for plus benefits I didn't know about! Brittany and Anna have been beyond helpful during the onboarding process and walking me through app use! HIGHLY recommend Planning Pod's services!”

Stephanie Mus

Camelot Manor
Event/Wedding Venue
5.0 out of 5 stars
“Planning Pod has really changed the game for how successful our events can be and has taken stress out of the planning process as well. We are able to effectively use Planning Pod to capture our registrant information, manage our attendees, manage table seating, and really hone in on the details of any event to make sure that the actual event in person is seamless. I can’t live without Planning Pod’s drag-and-drop floorplans and seating feature, and I adore is the check-in feature because it is seamless and any team member can use it. I am really grateful to have found Planning Pod.”

Stephanie Margolis Stein

Stand With Us
Nonprofit/Charity
5.0 out of 5 stars
"Great with organization of multiple events. I would not be able to do a proper job were it not for this software."

Lisa Heeter

Events by Lisa
Event/Wedding Planning
5.0 out of 5 stars
"Planning Pod allows me to work on several projects at one time with the data for all kept in one location rather than across multiple programs and files."

Rebecca Barton

Operating Engineers Community Service Fund
Nonprofit/Charity
5.0 out of 5 stars
"We switched to Planning Pod from another program over a year ago, and we're so glad we did! The floorplan creator, lead pipeline, BEO creator and calendars are efficient and easy to use. The proposals and invoices are descriptive without being cumbersome. But the best part is the customer service! Kudos to all at Planning Pod!!"

Amanda Smolinski

Beeches Manor
Restaurant/Event Venue
5.0 out of 5 stars
“My church began using Planning Pod for managing our space rentals, and it's made our lives SO MUCH easier. No more searching through emails for contracts, no more losing potential space users - and it has calendars and reporting for all of our church staff. It's a powerful platform - it does everything I could want and more!”

Evan Benoit

Lutheran Church of the Reformation
Faith-Based/Nonprofit
5.0 out of 5 stars
“One of my favorite features: the event webpage. It is AMAZING. It's made a lot of this process easier for us for registration events. Thank you so much! Our upper COO's and regionals were really impressed with it when we showed them the event registration and personalized website for the NYE buffet.”

Jesse Stewart

The Riverwoods Conference Center
Meeting/Conference Center
5.0 out of 5 stars
"Planning Pod has been a game changer for me and my clients. It’s made creating and producing beautiful weddings and events seamless and highly organized. I’d be lost without it, and I cannot recommend it enough."
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Kim Peace Hill

Fancy Pants Events and Design
Event/Wedding Planning
5.0 out of 5 stars
“Great software for my needs! We run an event agency and do all kinds of different events. I needed a dynamic tool that allows me to manage my vendors, clients, and staff, assign them to different projects/events, and create event scenarios (BEOs) for every event. It's improved the events for me and my team but also my vendors and clients. Also friendly customer care which is so important. Cheers!”

Christian Garceau

ASA Live
Meetings/Corporate Events
4.5 out of 5 stars
“I am finding Planning Pod a much cleaner interface and more user-friendly than other platform. Really enjoying exploring the platform so far!”

Andrea Reid

Provident Bank
Corporate/Financial
5.0 out of 5 stars
“We have had such an amazing experience with Planning Pod at my work. The software is intuitive and so user friendly, and any time we have needed assistance, their customer support has been truly outstanding. They respond quickly, are kind and thorough in their answers, and are always so eager to help. We just upgraded our package and renewed for another year, and we are very happy with it!”

Victoria McAteer

Historical Society of Martin County
Museum/Cultural Center
5.0 out of 5 stars
"Planning Pod has streamlined our processes. I’m loving the itinerary and budget tools the most! And your customer service has been fabulous."

Kelsey Henriquez

Power Design Inc.
Corporate/Construction
5.0 out of 5 stars
“I’ve tried out lots of demos and systems and I love that you have a sales/lead pipeline! No other systems have that, and it was something that sold me on Planning Pod.”

Jeff Bodley

Camp Agape
Camp/Event Center
5.0 out of 5 stars
“I’ve used Planning Pod three times at three different organizations and it’s always done exactly what I’ve needed it to do. It saves me time and energy, and helps prevent me from doing repeat work. I’ve looked at other softwares and demoed others, and I keep coming back to Planning Pod. 10/10.”

Ava Kenny

The Bentwood Inn
Hotel/Lodging
5.0 out of 5 stars
“We have been using Planning Pod for two years now and it is absolutely amazing. Though Blue Sparrow Event is fairly new, we have been working in the industry for nearly 14 years. Planning Pod has been easy to use and easy to train different employees on. The best part is that we can all be working on an event at the same time and have access to see what each person is doing and where they left off. Another major benefit is being able to create our own reusable templates - it really saves us a lot of time and gives us more time to give to our clients. I love Planning Pod and I will forever be a user!”
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Lisa Rivera

Sparrow Events
Event Planning/Production
5.0 out of 5 stars
“Planning Pod has been super beneficial in helping us make the transition from relying solely on street vending to offering a full service catering service. One of my favorite features is the entire back end and how organized it is. I have the ability to create detailed line items and simply drag and drop them into proposals and invoices for clients, who enjoy the clarity and how streamlined the process is. Prior to Planning Pod, it was taking me 2-3 days to get back to clients with detailed quotes and now I can say once I get their initial inquiry, I can get that quote turned around in less than 24 hours. Which means I’m beating my competitors to the punch. Which means I’m able to get that deposit faster.”

Voice Monet

Flippin Birds
Catering/Food Truck
5.0 out of 5 stars
“We looked at tons of potential solutions, and Planning Pod was by far the easiest to use and customize. The customer service is excellent, and they're always working to improve the product overall as well. Definitely recommend!”

Lindsey Nelson

Lost Office
Business/Conference Center
5.0 out of 5 stars
"Planning Pod has made my business much more manageable. We can complete contracts and invoicing from anywhere in the world while relieving our freelance photographers the headache of managing their own admin. Planning Pod is completely worth the monthly fee, and we love that it allows us to be completely green!"

Michelle Kauntz

Captured Soul Photography
Corporate/Photography
5.0 out of 5 stars
“We have been in business for over 24 years, and what we love the most about Planning Pod how has helped our business is that we have a single repository where we can house all the information for our clients' events where they can access all of the details. We love that we can communicate with them directly from the portal. I cannot live without the ability to create proposals and contracts all within the platform. This keeps everything in one centralized location, making my job and my team’s job very easy, and helping us to keep our clients pleased.”

Valerie Hough Cromartie

CCBV Events
Event/Wedding Planning
5.0 out of 5 stars
"We were using an extremely old, antiquated, end of life product which led to many challenges long the way. So I'm so happy we switched to Planning Pod. They have been extremely helpful. We've had wonderful conversations, and they have showed us simple yet practical ways of accomplishing tasks. We are very pleased with the product and services."

Pamela McConnell

Sisters of the Humility of Mary
Faith-Based/Nonprofit
5.0 out of 5 stars
"Five stars ... Planning Pod is at the core of our venue business and helps schedule most activities. Both sales and event management staff use the software extensively. We particularly appreciate the responsiveness by support. It's now hard to imagine running our business without it."

Tony Galluzzo

Church Ranch Event Center
Event/Wedding Venue
5.0 out of 5 stars
“We started using Planning Pod to improve our facility rental management and our client experience. We can't live without it! It has improved every aspect of our business and has brought us fully into the digital age.”
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Tess Mize

Virginia Museum of Contemporary Art
Museum/Gallery
5.0 out of 5 stars
"Planning Pod is a one stop shop for everything needed to execute an event. From collecting leads and organizing them through the sales cycle to booking and providing clients with a personal portal, we’re able to access information as well as manage our clients whenever and wherever we are. "
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Dakota Vandeberg

Belle Ame Vineyard
Winery
5.0 out of 5 stars

"Choosing Planning Pod has proven to be an excellent decision for our university team. It provides seamless collaboration tools and communication features that keep our team connected and organized, making it simple to assign tasks, share documents and track progress in real time."

Ines Cooper

Florida Gulf Coast University
School/University
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