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BEO software that builds banquet event orders from your event record

A banquet event order (BEO) is the document that tells your staff, kitchen, and client exactly how an event will run — menus, headcounts, timing, setup, and payments. Planning Pod generates BEOs automatically from the event details you've already entered, so nothing gets retyped and nothing gets missed.

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Create professional banquet event orders in minutes — and spend less time on paperwork

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Customize your own BEO templates

Build custom BEO layouts or start from our pre-built layouts for client-facing, kitchen, and front-of-house BEOs. Choose which event details to include (with default language), arrange how they display, and brand everything with your logo and colors.

Auto-generate BEOs from existing data

Never double-enter information again. Your BEOs sync in real time with the rest of Planning Pod — event dates and times, contacts, locations and spaces, headcounts, pricing, timelines, and payments all flow in automatically from the event record.
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PlanningPod - banquet event order software

Add food-and-beverage packages with ease

Because our BEO tool connects to our catering tools, you can drop food-and-beverage packages into a BEO on the fly — complete with descriptions, pricing, serving portions, dietary notes, and serving times.

Expedite approvals with electronic signatures

Need client sign-off? Send an e-signature request on any BEO. Clients sign from an emailed link or inside their client portal, and dashboard alerts show you signature status at a glance — no printing, no chasing.
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Send and share BEOs in a snap

Download clean, print-ready PDF BEOs one at a time or in batches, or email them to clients, staff, and vendors directly from our integrated CRM and communications tools.

See why over 70,000 event professionals rely on our web-based BEO software solutions

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"I love Planning Pod's floor plans tool. It’s soooo useful for both internal and external use among staff and clients."

- Shelby Kirkes, Oklahoma City Dodgers

A closer look at Planning Pod’s event order tools

How venues and caterers keep every event order accurate and current

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Custom BEO Templates

With BEOs, consistency and accuracy are everything. Build templates so every banquet event order is laid out exactly the way your operation needs it.

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Modular Setup

Group details into movable panels, with pre-built panels for event overview, food-and-beverage, schedule, A/V, setup, linked proposals/invoices, special requirements, and signatures.

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Pre-Built Layouts

Need different BEOs for clients, front-of-house, kitchen, bar, and deliveries? Start from 7 pre-built BEO layouts and customize from there.
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Standard + Custom Fields

Remove pre-built panels, show or hide standard fields, or create your own custom fields and panels — arranged however your team reads them best.
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Auto-Updating Information

Change a booking date, headcount, room, or catering item anywhere in Planning Pod, and that information syncs to the BEO automatically — so the document in the kitchen is never out of date.
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Event Details Panel

Every vital detail in every BEO: event name, dates and times, room and space assignments, headcounts, client and internal contacts, and vendors.
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Food-&-Beverage Panels

Add food-and-beverage items and packages to an event and auto-sync them to your BEOs, with descriptions, pricing, dietary notes, serving times, and portion sizes.
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Schedule Panel

Syncs with our Itinerary tool — build the event schedule once and choose which timeline items appear on each BEO.

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Floorplan + Setup Panel

Create a room layout with our Floorplans tool, add setup instructions, and sync it all straight into the event's banquet event orders.
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Linked Invoices & Contracts

Pull proposal totals, invoice balances, and contract signature status into BEOs from the documents already linked to the event.
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Electronic Signatures

Request client e-signatures on BEOs so everyone is on the same page — literally — before event day.
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Client Portal Integration

Share BEOs through each client's online portal, where they can review and sign in a couple of clicks.

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Signed BEO Versioning

View the full history of signed BEO versions, so you always know who signed off on what, and when.

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PDF Downloads & Emailing

Download well-formatted BEOs individually or in bulk by meal type and serving date/time — or email PDFs directly from the CRM + Communications tool.

Related Tools

Customers interested in BEOs also use these tools:

See BEOs build themselves from your next event record

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