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Banquet event order software for seamless event coordination

Customize and templatize your BEOs to easily communicate event details to staff, vendors, and clients - all with our event management and BEO software tools.

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Create professional banquet event orders in minutes and spend less time on busywork and paperwork

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Customize your own BEO templates

Create your own custom BEO layouts or start with our pre-built layouts for client-facing, kitchen, front-of-house BEOs, and more. Select which event details you want to include (including default language) and arrange how they are displayed. Brand it all with your logo and colors.

Leverage existing data to streamline BEO creation

Never again double-enter information to build your event and kitchen orders. Our banquet event order software integrates with our other tools so your BEO details are always synced in real-time, including event dates and times, contacts, locations and event spaces, headcounts, pricing, timelines, and payments.
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PlanningPod - banquet event order software

Add food-and-beverage packages with ease

Our banquet event order software app connects to our catering software tools so you can add food-and-beverage packages on-the-fly. Easily display food and drink menu items with descriptions, pricing, serving portions, dietary notes, serving times, and more.

Expedite approvals with electronic signatures

Need your clients to sign off on your banquet event orders? No problem. Our BEO software allows you to send a request to clients to e-sign your event run sheets. Clients can either sign from an emailed link or log into their Client Portal to sign. And dashboard alerts let you know their signature status.
PlanningPod - banquet event order software
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Send and share BEOs in a snap

Download clean, concise PDF documents of your BEOs - one at a time or in batches - so you can print them out and share them with clients and staff. Or use our integrated client CRM and communications tools to easily email event order PDFs directly to contacts.

See why over 70,000 event professionals rely on our web-based BEO software solutions

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A closer look at Planning Pod’s event order tools

Discover how you can create BEO documents in minutes and easily share them with your team and clients

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Custom BEO Templates

With BEOs, consistency and accuracy are everything. Our BEO software lets you build banquet event order templates so each is laid out with the necessary details for your business operations.

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Modular Setup

Easily group details into movable panels, with pre-built panels for event overview details, food-&-beverage, schedule, A/V, setup, linked proposals/invoices, special requirements, and signatures.

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Pre-Built Layouts

Need different BEOs for clients, front-of-house, kitchen, bar/beverage, and deliveries? Our venue and catering management software comes with 7 pre-built BEO document layouts that you can customize.
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Standard + Custom Fields

You can always remove pre-built panels or show/hide standard fields in those panels as well as create your own custom fields or panels and arrange them how you wish in your BEO template.
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Auto-Updating Information

When you change details elsewhere in Planning Pod (like event booking dates/times, headcounts, rooms, catering items, etc.), that info syncs with pre-built panels in the BEO documents so they are always accurate.
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Event Details Panel

Have all your vital event details in every BEO, including event name, event booking dates and times, room and space assignments, headcounts, client and internal contact details, and vendors.
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Food-&-Beverage Panels

When you add food-&-beverage items and packages to events, you can auto-sync those to your BEOs along with details like descriptions, pricing, dietary notes, serving times, portion sizes, and more.
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Schedule Panel

This panel syncs with our Itinerary tool so you can build out your event schedule there and select the timeline items you want to display in your BEO documents.

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Floorplan + Setup Panel

When you create a room layout for an event with our Floorplans tool and add setup instructions there, you can sync that information with the banquet event orders in the event.
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Linked Invoices & Contracts

Easily pull data into BEOs from proposals, contracts, and invoices that are linked to an event, including proposal totals, invoice totals/balances and signature status for contracts / proposals.
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Electronic Signatures

Our banquet event order software features e-signature capabilities so you can request your clients to electronically sign off on your BEOs, ensuring everyone is on the same page.
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Client Portal Integration

Our banquet event order software tool integrates with our online Client Portal so you can easily share BEOs with clients via the portal and have them sign off on these documents quickly and easily.

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Signed BEO Versioning

View a history of all versions of a BEO that have been signed so you can easily track who signed off on what and when.

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PDF Downloads & Emailing

Download well-formatted BEOs so you can print them out to share, or email PDFs of BEOs through the CRM + Communications tool. Download PDFs individually or in bulk by meal types and serving dates/times.

Related Tools

Customers interested in BEOs also use these tools:

Learn more about our banquet event order software and other solutions for event professionals and venues

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