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Proven government event management software for event bookings and planning

Transform how staff members manage event scheduling and spaces with our custom solutions for governments and municipalities

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Planning Pod streamlines how you track and plan events for your facilities and parks

More than 70,000 event and hospitality professionals look to our event and venue management software to coordinate their events, track event space usage and keep their teams and departments on the same page.

Your Challenges + Our Solutions

Challenges

Juggling many tools that don’t do the job

Managing events with lots of apps, calendars, files, and emails across your organization often leads to errors and breakdowns.

Solutions
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Manage all your events in one platform

Our 40+ cloud-based tools offer a complete solution - from space scheduling and billing to ticketing, catering, floorplans, and BEOs.

Challenges

Tracking event bookings across many venues

If your team and calendars aren’t in sync, managing bookings for many venues and spaces can quickly lead to confusion and double-bookings.
Solutions
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View booking calendars in real-time

Set permissions so team members can easily track bookings and view availability across all your spaces. Integrates with popular electronic calendars.
Challenges

Broken processes and miscommunications

If your staff isn’t on the same page and working from the same playbook, your event planning and ability to manage bookings will suffer.
Solutions
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Automate workflows and communications

With communication automations, workflows, and templates, you can standardize processes and ensure team members are always in the know.
Challenges

Limited ability to serve external clients

Event clients often have high expectations, making it difficult to meet their needs if you’re understaffed or your staff is overwhelmed.

Solutions
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Improve customer service with a better CRM

Stay connected to clients with less lift from staff via email sequences and client portals. Track and close more leads via automated sales pipelines.
Challenges

Struggling to manage internal events and staff

The more details and more team members are involved, the more difficult it is to stay on top of planning your internal and community events.
Solutions
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Centralize all your event planning

Collaborate with team members while managing tasks, timelines, budgets, vendors, and more. Plus collect event registrations and track attendees.

How our platform simplifies event management for teams and civic facilities

Our event management software tools enable government staff and stakeholders to seamlessly collaborate and manage details for every event type - from community events, public celebrations, town halls, and training to festivals, meetings, conferences, trade shows, and job fairs.
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Create a custom solution that fits your organization’s needs

Pick from 40+ battle-tested tools that are fully ADA compliant (WCAG 2.1 AA level or higher) and SOC 2 Type 2 certified. Dial in your account with workflows, automations, and templates to streamline your event management processes. And set up permissions for the different types of users who will need access.

Track your space usage and reservations with precision

Manage all your event bookings, holds and blackout dates from one centralized reservation calendar. Set up unlimited facilities, venues and parks and see availability across all event spaces at-a-glance. Create alerts to notify you of potential double-bookings and overlaps.
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Boost collaboration among staff, stakeholders and external clients

Integrated email communications, call logging, shared tools, and email/text notifications make it easier for your staff, contractors, and other stakeholders to stay fully informed. While client portals, shared documents and automated communications keep external clients fully engaged.

Maximize sales and revenues for your external events

If your municipality offers external event rentals and/or catering, our platform can address every step of that process. Quickly collect and close leads with automated sales pipelines and email sequences. Create proposals, contracts, invoices, and BEOs. Track food-and-beverage orders. And automate online payment collection.
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Plan internal events and collect paid and free event registrations

Perfect for government agencies, departments, and facilities staff, our user-friendly event planning tools give you full control of the entire event lifecycle. Track tasks and assignments, timelines and deadlines, budgets and expenditures. Build to-scale floorplans and event websites. Sell tickets, collect RSVPs, and manage attendee details.
5.0 out of 5 stars
“We absolutely love using the Planning Pod software. Since transitioning from our previous property management system, it has significantly improved our engagement with both current and potential clients. Our favorite feature is the lead pipeline; it provides an easy, at-a-glance view of where our clients are in the booking process, which has been incredibly helpful. The team at Planning Pod is always willing to assist, as they have been an absolute pleasure to work with. Thank you for creating such a valuable tool!”

Carrie Petroski

Tavares Pavilion
Government/Municipality
5.0 out of 5 stars
“We recently joined Planning Pod to help with our event venue. We had several challenges and Planning Pod thankfully had the solution to address all of them. It has been the easiest and most supportive platform migration I have ever experienced; I am amazed at the customer service. I'm excited to start implementing Planning Pod!”

Anna Tucker

The Village Hall on the Common
Government/Municipality

More governments, municipalities and agencies rely on these tools for their events

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Booking and Business Management

  • Booking Calendars
  • Custom Templates
  • Dashboards and Reports
  • Invoicing
  • Payment Processing
  • Workflows/Automations
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Lead/Client Management

  • Automated Sales Pipelines
  • Email Sequences
  • Lead Intake Forms
  • Legal Contracts
  • Proposals
  • Electronic Signatures
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Event Management

  • Banquet Event Orders
  • Budgets
  • Event Registration/Ticketing
  • Event Websites
  • Attendee Management/Check-in
  • Floorplan Builder
  • Timelines
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Communications and Collaboration

  • Call Logging
  • Client Portals
  • Email w/ Central Inbox
  • File Sharing
  • Task Manager/Checklists
  • Vision Boards
  • Webforms/Surveys
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Get up and running with our help

Hesitant to switch to a new solution? We get it, so we remove any barriers to getting started with Planning Pod.

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Let us build out an account based on your needs.
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Work one-on-one with an onboarding specialist.
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Have us import your event data and information.
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Get online training for you and your team.
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Contact us anytime for ongoing support.

Learn about popular ways organizations use Planning Pod

Get started with our municipality and government venue management software

Frequently asked questions about government event management platforms

What are the top features to look for in government event management software?

Government institutions and agencies have particular needs regarding event management systems, with top features including:

  • Facility and space management
  • Event planning and coordination
  • Logistics and room/space planning
  • Ticketing and registration forms
  • Documentation and workflows
  • Attendee, vendor and exhibitor management
  • Event reporting and metrics

What are the best event management software solutions for government conferences?

The best event management software for government conferences should include functionality to manage timelines, calendars, budgets, tasks, room/space layouts, event registrations, email communications, vendors, exhibitors, and the attendee experience, such as event apps. It should also fit within the event organizer’s budget and be able to accommodate the desired event type - in-person, virtual or hybrid.

Can government event management software integrate with other government systems?

Many event software solutions for governments like Planning Pod do include integrations with popular platforms such as Gmail/Google Drive, Apple Cloud/email, Microsoft OneDrive/email, Zapier,  Quickbooks, Salesforce, and other event marketing and CRM platforms.

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