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Boost bookings with event management software for stadiums and arenas

Facilities that use Planning Pod streamline how they manage private events and increase bookings by 64%

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Planning Pod automates how venues manage events, leads, and clients

More event and facility professionals rely on our stadium event management tools to coordinate special/private events with their live events, track room/space usage and keep their staff and stakeholders on the same page.

Your Challenges + Our Solutions

Challenges

Juggling lots of tools that aren’t a good fit

Facility management software often doesn’t have the right tools to track private events, forcing you to use a patchwork of apps, files, and emails.

Solutions
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Centralize private event details in one platform

With our 40+ cloud-based tools, you can track every event detail - from bookings and space reservations to billing, catering, and BEOs.

Challenges

Space mismanagement and double-bookings

If you don’t have a centralized way to manage space/room scheduling, your team risks booking conflicts and customer frustration.
Solutions
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Get real-time access to booking calendars

Staff can easily view event space bookings, availability, holds, and blackout dates at-a-glance. Integrates with popular electronic calendars.
Challenges

Disconnects regarding private event ops

If your team doesn’t have fluid processes for managing private event clients and details, your sales and customer experiences can suffer.
Solutions
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Modernize with automations and workflows

Our tools for workflows, document templates, and communication automations will standardize your processes and keep staff in sync.
Challenges

Frustrated by slow growth in event bookings

Inadequate sales processes and overwhelmed staff can all too often lead to dropped leads, dissatisfied customers, and stunted growth.

Solutions
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Wow leads and clients with a better CRM

Transform key customer touchpoints with less lift from your team via automated sales pipelines, email sequences, and online client portals.
Challenges

Lacking insights into business performance

Not having access to historical event metrics and future booking data can leave you guessing when it comes to making the right business decisions.
Solutions
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Gain visibility with custom reporting

Up-to-the-minute reports, dashboards, and charts provide actionable insights for smart growth and addressing issues before they become problems.

How sporting and event venues benefit from our proven event management platform

Our flexible software enables your entire team - from event sales and operations managers to catering and serving staff - to coordinate any type of event. This includes corporate events, trade shows, team building and training, picnics, fundraisers, parties, receptions, and weddings.
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Build a custom solution from 40+ battle-tested tools

Whatever your event management needs, you can create a custom account that aligns with them. Create workflows, automations and, templates to streamline processes. Manage leads, clients, event billings, payments, BEOs, floorplans, catering, and more. Set permissions for different user types.

Track room and space reservations and availability

Now you can manage all your private event bookings - whether they are stand-alone or occur during your live events - in one convenient calendar. View booked events, holds, and blackout dates across all your spaces at-a-glance. Never double-book with timely alerts for potential time/space conflicts.
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Enhance communications among staff and clients

Our platform boosts collaboration and connection between team members with shared tools, integrated email, call logging, task management, and email/text notifications. And you can easily keep customers in the loop and engage with online client portals, automated communications, and shared documents.

Simplify lead management and close more sales

Set up your event sales team for success with event CRM tools that help venues grow bookings. Embed custom lead capture forms on your website to quickly collect requests. Build custom sales pipelines with automations, and streamline followup with email sequences and proposal/contract templates.
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Maximize revenues with invoicing and payment automations

Stop chasing payments and get paid faster for your private events with our billing solutions. Create invoices from proposals in a single click or trigger invoices to be created and sent automatically. Easily collect credit card and ACH payments online. Set up automated payment installments or auto-payments.

Join the 70,000+ event professionals who rely on our event booking tools

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Booking and Business Management

  • Booking Calendars
  • Custom Templates
  • Dashboards and Reports
  • Invoicing and Installments
  • Payment Processing
  • Workflows/Automations
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Lead/Client Management

  • Automated Sales Pipelines
  • Email Sequences
  • Lead Intake Forms
  • Proposals and Contracts
  • Electronic Signatures
  • Facility Tour Scheduling
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Event Management

  • Banquet Event Orders
  • Attendee Management/Check-in
  • Catering Management
  • Event Registration/Ticketing
  • Floorplans and Space Layouts
  • Timelines
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Communications and Collaboration

  • Call Logging
  • Client Portals
  • Email w/ Central Inbox
  • File Sharing
  • Task Manager/Checklists
  • Vision Boards
  • Webforms/Surveys
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Let us help you get started

Hesitant to switch to a new solution? We get it, so we remove any barriers to getting set up with Planning Pod.

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Let us build out an account based on your needs.
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Work one-on-one with an onboarding specialist.
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Have us import your event data and information.
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Get online training for you and your team.
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Contact us anytime for ongoing support.

Learn about popular ways organizations use Planning Pod

Get started with our venue management software for stadiums and arenas

Frequently asked questions about stadium/arena event management software

What is stadium management?

Arena and stadium management entails all the responsibilities for day-to-day operations of sport and entertainment facility which include: field/pitch management, security and safety, ticketing, hospitality/catering service delivery, maintenance and cleaning, marketing/sales, human resources, finance, legal, communications, AV/equipment rental, and vendor management.

How does stadium event management software streamline operations for large-scale and smaller events?

Most modern stadiums are built and operated with the philosophy to utilize the facility’s spaces and services on both game/performance days and non-game days. This requires the stadium staff to have proper event management solutions and tools to streamline events of all sizes, including:

  • Sales and client management
  • Billing and payment collection
  • Private event scheduling and venue booking management
  • Staffing assignments and scheduling
  • Document management
  • Catering and menu management
  • Event production and floorplan design
  • Process workflows and automations

How can stadium event management software improve the attendee experience?

Event software can improve the overall event experience for attendees by streamlining event registration and ticketing; creating seamless event check-in and venue entry; delivering real-time information via event mobile apps; enhancing attendee communications and notifications; enabling better customer support and service; and collecting feedback and input in a timely fashion.

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