Planning Pod: Event Floor Plan Software

Simplify and streamline your event design processes

Our simple drag-and-drop tools give you the power to build detailed event designs from scratch in a matter of minutes. Hundreds of discrete layout elements at your fingertips, including standard tables, chairs, and furniture. Automated setup for instantly adding grids of tables, chair rows, and trade show booths. Smart function menus to make quick edits. Rulers and snap-to grids for aligning items. And intuitive keyboard shortcuts (delete, copy, paste, etc.) to speed up the entire process.

Impress clients and boost sales

Giving your leads and customers a clear picture of what you plan on delivering can play a big role in closing more deals. Our event space design tools can help both event coordinators and venue managers upgrade your pitches with full-color PDF layout files and show you are committed to go above-and-beyond in helping your prospects realize their vision.

Easily share ideas and collaborate

Planning Pod’s virtual event layout software platform enables you, your staff and contractors to connect in a single place to view, edit and brainstorm on your event designs. Log in from any web browser and any Web-enabled device. Share a link to each floor plan with clients or invite them to collaborate as users.

Create custom room boundaries and templates

The shape and size of every event space is unique, and our tools let you upload images of room outlines and draw custom boundaries of your rooms and spaces. Then, you can create reusable templates of your most common event designs and setups so you never have to start another floor plan from scratch. You can even brand your designs with your organization’s logo.

Manage attendee details and track guest check-ins

Not only can you track attendee details like names, email addresses and phone numbers. You can also drag-and-drop singles or groups of attendees onto chairs to create seating charts that display names, meal choices, RSVP statuses and VIP designations. And on event day, our event check-in app lets you use multiple devices to track when attendees enter the venue.

220,000+

floorplans created

21.8 million

seats assigned

Shelby Kirkes

Oklahoma City Dodgers

"I love Planning Pod's floor plans tool. It’s soooo useful for both internal and external use among staff and clients."

1.2 million

events managed

Drag-and-Drop Simplicity

No AutoCAD experience required! Precisely place one or multiple elements instantly. Select and move or delete element one at a time or in batches.

Alignment Tools

Use snap-to grids to easily align each element you add. Or select multiple elements and align or lay them out precisely in a few keystrokes.

Smart Menus

Quickly make changes to selected elements like rotate, duplicate, add/subtract chairs, change color or table number.

Instant Grid Builder

When laying out tables or chair rows, you can instantly create grids with a precise number of rows, items, and spacing, saving tons of time.

Viewing Options

Use normal or full screen view for building layouts. Show/hide VIP/RSVP statuses, meal choices, invitation priorities, attendee names, more.

Keyboard Shortcuts

Use keyboard shortcuts that are already familiar like copy-and-paste, delete, zoom in/out, and more.

Imperial and Metric Options

Depending on your region, you can use imperial or metric measurements for your designs.

Mobile Friendly

Easily view event layouts on any tablet or smartphone in real-time for an on-the-go reference of floor plan designs in your account.

Reusable Templates

Build floor plan templates for setups you use repeatedly. Great for venues or if you book the same spaces or rooms.

Room Borders / Boundaries

Upload CAD room outline images and trace your walls with our room boundary tool ... or build exact wall boundaries from scratch.

Floor plan Branding

Add your logo to floor plan layouts to brand every design for prospects, clients, and vendors to see.

Venue Libraries

Assign space/room templates to venues in your account via our venue layout software and create new floor plans for them on the fly.

Favorite Elements

Save elements you use frequently in your favorites library so they are at your fingertips. Create your own or modify pre-built elements.

Table & Chair Elements

Choose from round, half-round, rectangular, square or serpentine tables. Customize chair configurations, clear spaces, more.

Trade Show Elements

Lay out rows of trade show booths w/ aisles. Then add elements like voice/data/power hookups, availability, and exhibitor names.

Chair Row and Other Elements

Add straight or curved chair rows as well as furniture, architectural items, outdoor items, A/V, lighting, floors, stages, and shapes.

Guest List Management

Manage attendee contact details, RSVPs and meal choices and assign guest lists to floor plans for assigned seating.

Seating Charts

Drag-and-drop guests onto seats individually or in groups. Seat/unseat all guests with a single click. View attendee names and details within the seating plan design.

Event Check-In Tool

Welcome your attendees when they arrive at your events by checking them in via our check-in app and directing them to their seat.

Reports and Downloads

Download printable PDF files of floor plan designs with table breakout pages. Export equipment and guest lists. Create printable name badges.

Rulers and Notes

Add adjustable rulers to accurately place elements in your floor plans. Add customized notes to clarify and explain.

Security and Permissions

Each user has their own login for enhanced security, and you can set permissions in your event floor plan software account for editing or view-only access.

Setup Instructions

Add verbal instructions that your staff or vendors can use when setting up floor plans reference. Included in PDF downloads.

Easy-to-use event floor plan software for any business or event type

Create to-scale, detailed floor plans and seating charts in no time

Build floor plans in a flash

Ideal for any event professional or business

Impress clients with designer-quality layouts

See why over 70,000 event professionals rely on our event floor plan software to design their events

Building precise, appealing event floor plans has never been easier