Event Floor Plan & Seating Software Built Into Your Venue

Create to-scale, detailed floor plans and seating charts in no time

Build floor plans in a flash

Never again hand-draw event layouts or fuss with design files. Instant table grids, snap-to guides, and reusable templates let you produce accurate designs in minutes, not afternoons.

Built for how venues actually work

Design every space you book — indoor or outdoor, wedding or corporate — with layouts accurate enough for setup crews and polished enough for sales tours.

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Impress clients with designer-quality layouts

No CAD software or graphic design experience required. Show prospects exactly how their event will look with full-color, to-scale designs — a proven closer on venue walkthroughs.

See why over 70,000 event professionals rely on our event floor plan software to design their events

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Floor plans that carry through from sales tour to setup crew

Simplify and streamline your event design process

Drag-and-drop tools with hundreds of layout elements — tables, chairs, furniture, staging — plus automated grids for table blocks, chair rows, and trade show booths. Smart menus, rulers, snap-to guides, and familiar keyboard shortcuts keep the whole process fast.

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Close more deals on the walkthrough

A clear picture sells. Upgrade your pitches with full-color PDF layouts that show prospects you've already thought through their event — before they've signed.

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Easily share ideas and collaborate

You, your staff, and your vendors work from the same layout in real time, from any browser and any device. Share a link with clients or invite them in to collaborate.

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Create custom room boundaries and templates

Upload your room outlines, trace exact wall boundaries, and save reusable templates of your most common setups — so you never start a floor plan from scratch. Brand every design with your logo.

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Seat guests and track check-ins

Drag guests (individually or in groups) onto chairs to build seating charts with names, meal choices, RSVP status, and VIP designations. On event day, check attendees in from multiple devices and point them to their seats.

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A closer look at Planning Pod’s floor plan tools

Why venues choose a floor plan tool that's part of their platform, not apart from it

Drag-and-Drop Simplicity

No AutoCAD experience required. Place, move, or delete elements one at a time or in batches — precisely and instantly.

Alignment Tools

Snap-to grids align every element as you place it, or select multiple elements and align them in a few keystrokes.

Smart Menus

Rotate, duplicate, add or subtract chairs, change colors or table numbers — all from quick context menus.

Instant Grid Builder

Lay out entire grids of tables or chair rows with exact counts and spacing in one step. A room's worth of tables in seconds.

Viewing Options

Work in normal or full-screen view. Show or hide VIP/RSVP statuses, meal choices, invitation priorities, and attendee names.

Keyboard Shortcuts

Copy, paste, delete, zoom — the shortcuts you already know, so there's nothing new to learn.

Imperial and Metric Options

Design in imperial or metric measurements, whichever your region (or your setup crew) uses.

Mobile Friendly

Pull up any layout on a tablet or smartphone for an on-the-floor reference during setup.

Reusable Templates

Save templates for the setups you run again and again — a must for venues booking the same rooms weekly.

Room Borders / Boundaries

Upload CAD room outlines and trace your walls, or draw exact boundaries from scratch.

Floor plan Branding

Add your logo to every layout you share with prospects, clients, and vendors.

Venue Libraries

Assign room and space templates to venues in your account and spin up new floor plans for them on the fly.

Favorite Elements

Keep your most-used elements in a favorites library. Create your own or modify our pre-built ones.

Table & Chair Elements

Round, half-round, rectangular, square, or serpentine tables — with customizable chair configurations and clear spaces.

Trade Show Elements

Lay out booth rows with aisles, then add voice/data/power hookups, availability, and exhibitor names.

Chair Row and Other Elements

Straight or curved chair rows, plus furniture, architectural items, outdoor elements, A/V, lighting, floors, stages, and shapes.

Guest List Management

Manage attendee details, RSVPs, and meal choices, and assign guest lists to floor plans for assigned seating.

Seating Charts

Drag-and-drop guests onto seats individually or in groups — or seat and unseat everyone with a single click.

Event Check-In Tool

Check attendees in as they arrive and direct them straight to their seats with our check-in app.

Reports and Downloads

Download printable PDF layouts with table breakout pages, export equipment and guest lists, and print name badges.

Rulers and Notes

Add adjustable rulers for precise placement and custom notes to explain the details.

Security and Permissions

Every user gets their own login, with edit or view-only permissions you control.

Setup Instructions

Attach setup instructions your staff and vendors see on the layout — included in PDF downloads, synced to your BEOs.

Event floor plan software tied to your booking, BEO, and guest list