Planning Pod is fully customizable to fit any of your event management and business needs, regardless of what business you are in. Let us create the right solution for you from our 40+ time-tested tools.
Learn about Planning Pod and why 70,000+ event and hospitality professionals have chosen our platform and company to help them manage their events and businesses.
Access expert guidance and insights via our blog, webinars and white papers. Learn about using our platform via our Help Center. Or contact us with questions.
Planning Pod is fully customizable to fit any of your event management and business needs, regardless of what business you are in. Let us create the right solution for you from our 40+ time-tested tools.
Learn about Planning Pod and why 70,000+ event and hospitality professionals have chosen our platform and company to help them manage their events and businesses.
Access expert guidance and insights via our blog, webinars and white papers. Learn about using our platform via our Help Center. Or contact us with questions.
Custom event production software
for delivering amazing experiences
Choose from 40+ proven event management and production tools to track every detail - including pre-production logistics, budgets, vendors, schedules, floorplan designs, files, and team members
Why event production teams use our platform to realize their vision
Centralize all pre-production details and processes
Give your team members, vendors and contractors a single place to manage details and workflows. Track budgets, tasks/assignments, timelines, checklists, notes, video/graphics files, and more.
Simplify collaboration with staff and clients
Keep producers, managers, engineers, and assistants on the same page with shared tools, integrated email, and text/email reminders. Collaborate with clients via online portals and shared floorplans.
Manage vendors, contractors, and venues
Easily track all the external team members on your events as well as their assignments. Build custom schedules and timelines for vendors and contractors. Manage venues and room/space bookings.
Go from concept to reality with visualization tools
Our tools are perfect for creative teams working remotely to share ideas and brainstorm. Create to-scale event layouts and designs. Share graphics/video files and visual ideas with an online vision board.
Keep all stakeholders and processes on schedule
Keeping your pre-production, on-site and show-day schedules running on time is vital to executing your vision. Our calendaring and timeline tools let you build out detailed schedules with assignments, notes and attachments.
How Planning Pod helps event producers overcome common challenges
Pull together scattered details
Using lots of scattered apps, files, and emails to manage your production details can lead to mistakes and miscommunication. Our 40+ timesaving tools let you manage everything in one convenient place.
Track progress and people remotely
Keeping everything and everyone on track, on time, and on budget can be a challenge. Our collaboration and communication tools enable your staff, clients, vendors, and contractors to all stay in sync.
Keep everyone aligned with your vision
Crafting an incredible audience experience requires managing input from many stakeholders. Our event design and visual brainstorming features combined with our email communications tools let your team collaborate at the highest level.
Run a business behind the scenes
If you run an event production firm, you have to also find time to manage your business operations and finances. Our sales, billing, payment tools, and automations simplify landing clients and getting paid on time and in full.
What event production professionals have to say about Planning Pod
Coordinate every detail and put your production on firm footing with tools to track tasks, files, notes, budgets, and checklists.
Communication and Collaboration
Streamline how your team stays connected and on top of every communication with integrated email, centralized inboxes, call logging, and text/email notifications.
Timelines and Calendars
Build out comprehensive schedules and timelines for each stage of production and easily track appointments, meetings, and due dates on one central calendar.
Floorplans and Vision Boards
Build detailed event layouts with our drag-and-drop floorplans tool. Use the online vision board to share images and ideas in real-time with your design team.
Team Management
Easily track vendor details and assignments. Keep your team and vendors in the loop with document/file sharing and automated workflows/reminders.
Business Operations
Drive growth for your production business with integrated lead management, proposals, contracts, e-signatures, billing, and online payment processing.
